Sage advice from the AICD for Directors arising from the James Hardie Case – a heavy onus falls on the the Chairman and the CEO to determine the agenda and papers for Board meetings – keeping accurate minutes is an obligation on all officers of the company – consider disposing of your annotated copies of board papers after the minutes have been approved – the risk of the annotations is not necessarily what you have written but what you have not written – and finally minutes must be drawn up within a month and must be signed by the Chairman of that meeting or the Chairman of the next meeting within a reasonable time.